Free Sample Letters

A Sample Letter and Guidance to Assist with the Termination of an E

Oct 13, 2006 Bonny Albo

Never is it fun to fire someone. Make the process as painless as possible with this free sample termination letter.

Its time: you’ve followed all of the regulatory procedures, tried to motivate the staff member in question, spoke with them extensively about their role in the company’s success and consulted both HR and a lawyer. There is nothing else to do but to fire someone.

There are only three reasons why an employer would terminate an employee: redundancy, poor conduct or performance. For those who are concerned regarding how to go about terminating an employee, I recommend consulting with a local business expert. And since free sample termination letters cannot provide managers with a solution to every eventuality, it may be wise to speak with a business expert with professional writing experience in the field.

In he meantime, if you’ve never let someone go before, starting with a free sample termination letter is a great way to ensure you’ve got the necessary bits covered while following company procedure. For those who have (unfortunate but necessary) some experience in this arena, free sample termination letters can jolt your brain into remembering specific details you may have forgotten otherwise.

Free Sample Letters: Termination

Dear [insert name]:

As we discussed on [insert date], this letter is to confirm [insert reasoning in a nutshell, whether it is because of redundancy, poor conduct or performance].

The reasons for your dismissal are as follows:

- [List your reasons. For more information or assistance on how to word this portion of the letter, please refer to our free business forms.]

[Next, write down any sort of individual situations related to this specific employee, such as the use of company resources or when specific information needs to be returned. Make sure everything listed is factual and provides times, dates and how to fulfill the requirements, where necessary.]

[Clearly explain the date of termination, vacation, outstanding and severance pay, pension changes or requirements plus settlements as needed.]

[This paragraph can address the methods with which the employee can appeal. Since this information is well beyond what sample letters termination can provide, please consult with a professional for assistance.]

[Close the letter with your, your supervisors’, the HR and legal departments’ contact information, where applicable. Sign and date the letter and keep a copy in the employee files for future reference.]

Need more free forms or sample letters? Take a peek at our Free Business Forms, Free Legal Forms or this Free Sample Letter [not hired].

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